Combined independent auditor’s report on the financial statements and sustainability information

To: the shareholders and supervisory board of N.V. Nederlandse Spoorwegen

Please find below the main conclusions and main features of our audit and review. For the full text of the independent auditor’s report, which includes the assurance report on sustainability, please refer to the next pages.

Summary

Conclusions

Object of audit or review

Outcome of work performed

Level of assurance

Financial statements 2018 (consolidated and corporate)

True and fair view

Reasonable (audit)

Sustainability information 2018

Reliable and adequate view

Limited (review)

Other information, including the reports by the Executive board and the Supervisory board

No material misstatements

None

Main features of our audit and review

What we have done

Scope of our work

Materiality

 

Key audit and review matters

Audit of the financial statements 2018 (consolidated and company)

The Netherlands, United Kingdom and Germany

€ 45 million, based on 0.8% revenues

-

Revenue recognition

-

Reliability and continuity of the automated data processing system

-

Accounting for settlement mechanisms included concession contracts Change in accounting policies relating to defined benefit pension plans in the United Kingdom

Review of the sustainability information 2018

The Netherlands, United Kingdom and Germany

Varies for each relevant part of the sustainability information in scope

 

Progress and reliability performance indicators related to the main rail network

Procedures for other information

Annual report

Similar materiality levels as our audit and review scopes

 

No areas of specific focus

Combined independent auditor’s report on the financial statements and sustainability information

To: the shareholders and supervisory board of N.V. Nederlandse Spoorwegen

Our conclusions

We have audited the financial statements 2018 of N.V. Nederlandse Spoorwegen based in Utrecht. The financial statements include the consolidated financial statements and the company financial statements.

In our opinion:

  • The accompanying consolidated financial statements give a true and fair view of the financial position of N.V. Nederlandse Spoorwegen as at 31 December 2018 and of its result and its cash flows for 2018 in accordance with International Financial Reporting Standards as adopted by the European Union (EU-IFRS) and with Part 9 of Book 2 of the Dutch Civil Code

  • The accompanying company financial statements give a true and fair view of the financial position of N.V. Nederlandse Spoorwegen as at 31 December 2018 and of its result for 2018 in accordance with Part 9 of Book 2 of the Dutch Civil Code

We have reviewed the sustainability information for the year 2018 of N.V. Nederlandse Spoorwegen based in Utrecht. The scope is described in section Our Scope. A review is aimed at obtaining a limited level of assurance.

Based on our procedures performed, nothing has come to our attention that causes us to believe that the accompanying sustainability information does not present, in all material respects, a reliable and adequate view of

  • the policy and business operations with regard to corporate social responsibility; and

  • the thereto related events and achievements for the year 2018;

in accordance with the Sustainability Reporting Standards (option Core) of the Global Reporting Initiative (GRI) and the applied supplemental reporting criteria as disclosed on chapter “Scope and reporting criteria” of the annual report.

Based on our procedures in accordance with Part 9 of Book 2 of the Dutch Civil Code and the Dutch Standard 720, we conclude that the other information in the annual report, including the report of the NS Executive board and the NS Supervisory board:

  • Is consistent with the financial statements and does not contain material misstatements

  • Contains the information as required by Part 9 of Book 2 of the Dutch Civil Code

Basis for our conclusions

We performed our assurance engagements in accordance with Dutch law, including the Dutch Standards on Auditing and the Dutch Standard 3810N, “Assurance-opdrachten inzake maatschappelijke verslagen” (Assurance engagements relating to sustainability reports), which is a specified Dutch Standard that is based on the International Standard on Assurance Engagements (ISAE) 3000, “Assurance Engagements Other Than Audits or Reviews of Historical Financial Information”.

Our responsibilities under those standards are further described in the section Our responsibilities in this report.

We believe the assurance evidence we have obtained is sufficient and appropriate to provide a basis for our conclusions.

Our independence

We are independent of N.V. Nederlandse Spoorwegen in accordance with the Wet toezicht accountantsorganisaties (Wta, Audit firms supervision act), the “Verordening inzake de onafhankelijkheid van accountants bij assurance-opdrachten (ViO, Code of Ethics for Professional Accountants, a regulation with respect to independence)” and other relevant independence regulations in the Netherlands. This includes that we do not perform any activities that could result in a conflict of interest with our independent assurance engagements. Furthermore, we have complied with the “Verordening gedrags- en beroepsregels accountants (VGBA, Dutch Code of Ethics)”.

Our scope

The annual report of N.V. Nederlandse Spoorwegen consists of the financial statements and other information, including the report of the Executive board and the report of the Supervisory board, that together gives an overview of the policy, the business operations, the events and achievements with regard to the financial position and corporate social responsibility of N.V. Nederlandse Spoorwegen during the year 2018. The following information in the annual report is in scope of our assurance-engagements.

The consolidated financial statements comprise:

  • The consolidated statement of financial position as at 31 December 2018

  • The following statements for 2018: the consolidated income statement, the consolidated statement of comprehensive income, changes in equity and the consolidated cash flow statement

  • The notes comprising a summary of the significant accounting policies and other explanatory information

The company financial statements comprise:

  • The company balance sheet as at 31 December 2018

  • The company profit and loss account for 2018

  • The notes comprising a summary of the accounting policies and other explanatory information

The sustainability information consists of the chapters ”In brief”, ”2018 in a nutshell”, “Foreword by the CEO”, “The profile of NS”, “Our strategy”, all sections presented in “Activities in the Netherlands” and “Operations abroad”, “Our impact on the environment and on society”, “NS as an employer in the Netherlands”, “Organisational improvements”, “Dialogue with our stakeholders” and “Scope and reporting criteria” in the Annual Report of N.V. Nederlandse Spoorwegen.

The other information comprises:

  • The report by the NS Executive board consisting of: the report by the Executive board, Organisation of risk management, Corporate Governance, the report on the activities in the Netherlands and operations abroad;

  • The report by the NS Supervisory Board;

  • Other information as required by Part 9 of Book 2 of the Dutch Civil Code.

Limitations to the scope of our review engagement on the sustainability information

The sustainability information includes prospective information, such as ambitions, strategy, plans, expectations and estimates and risk assessments. Inherently, the actual future results are uncertain. We do not provide any assurance on the assumptions and achievability of prospective information in the sustainability information.

In the chapter ‘Our impact on the environment and society’ the calculations are mostly carried out using sources from external parties. The sources used are disclosed in Methodologie Impactanalyse jaarverslag 2018 on www.ns.nl/mvoberekeningen. We have not performed any procedures related to the content of these external sources, other than evaluating the suitability and plausibility of the external sources used.

The references to external sources or websites in the sustainability information are not part the sustainability information as reviewed by us. We therefore do not provide assurance on this information.

Reporting criteria

The financial statements and the sustainability information need to be read and understood together with the reporting criteria. N.V. Nederlandse Spoorwegen is solely responsible for selecting and applying these reporting criteria, taking into account applicable law and regulations related to reporting.

The reporting criteria used for the preparation of the financial statements and the sustainability information are presented below.

Consolidated financial statements

International Financial Reporting Standards as adopted by the European Union (EU-IFRS) and Part 9 of Book 2 of the Dutch Civil Code

Corporate financial statements, report by the board of management and report of the supervisory board

Part 9 of Book 2 of the Dutch Civil Code

Sustainability information

Sustainability Reporting Standards (option Core) of the Global Reporting Initiative (GRI) and the applied supplemental reporting criteria as disclosed in chapter “Scope and reporting criteria” of the annual report

Materiality

General

The scope of our assurance procedures is influenced by the application of materiality. Our assurance engagements aim to provide assurance about whether the financial statements and the sustainability information are free from material misstatement. Misstatements may arise due to fraud or errors. They are considered to be material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of the financial statements and the sustainability information. The materiality affects the nature, timing and extent of our assurance procedures and the evaluation of the effect of identified misstatements on our conclusions.

Financial statements

For the audit of the financial statements our considerations regarding the materiality are as follows:

Materiality

€ 45 million (2017: € 40 million)

Benchmark used

0.8% of revenues

Additional explanation

Given the nature of NS, its objectives, and the importance of its operating performance in the Netherlands and abroad, its revenue activity base is considered the most relevant basis for materiality.

We have also taken into account misstatements and/or possible misstatements that in our opinion are material for the users of the financial statements for qualitative reasons.

We agreed with the supervisory board that misstatements in excess of € 2.25 million, which are identified during the audit, would be reported to them, as well as smaller misstatements that in our view must be reported on qualitative grounds.

Sustainability information

Based on our professional judgment we determined materiality levels for each part of the sustainability information and for the sustainability information as a whole. When evaluating our materiality levels, we have taken into account quantitative and qualitative considerations as well as the relevance of information for both stakeholders and the organization.

Our scope for the group audit of the financial statements

N.V. Nederlandse Spoorwegen is at the head of a group of entities. The financial information of this group is included in the consolidated financial statements of N.V. Nederlandse Spoorwegen.

Our group audit mainly focused on the significant group entities NL Reizigersbedrijf and Abellio. We have performed audit procedures ourselves at the Dutch group entities. We used the work of other auditors in our international network for the foreign group entities. Based on the full scope and specific scope procedures, we have obtained audit assurance on 90% of assets and 88% of revenues.

By performing the procedures mentioned above at group entities, together with additional procedures at group level, we have been able to obtain sufficient and appropriate audit evidence about the group’s financial information to provide an opinion about the consolidated financial statements.

Our key audit and review matters

Key audit and review matters are those matters that, in our professional judgment, were of most significance in our assurance procedures for the financial statements and the sustainability information. We have communicated the key audit and review matters to the supervisory board. The key audit and review matters are not a comprehensive reflection of all matters discussed.

These matters were addressed in the context of our assurance procedures for the financial statements and the sustainability information as a whole and to conclude thereon, and we do not provide a separate conclusion on these matters.

In 2017, “Tax position and fiscal risks” en “Settlement of claims concerning irregularities in the Limburg tendering process” have been identified as key matters of our audit.

The key issues in the 2017 tax position related to the developments regarding the transfer of the rolling stock from the Irish subsidiary NS Financial Services to the Dutch company NS Lease B.V., as well as the valuation of deferred tax assets.

Due to the agreement reached with the Dutch and Irish tax authorities regarding the transfer of the rolling stock and the developments in the estimated taxable results for 2019 and further years, the risk with regard to the 'Tax position and tax risks' is no longer identified as key audit matter.

“Settlement of claims concerning irregularities in the Limburg tendering process” is also no longer identified as a key audit matter because NS paid and recorded the fine imposed by the ACM in 2017. We hereby note that the investigation by the OM has not yet been completed. The developments in 2018, however, give no reason to maintain this as a key audit matter.

In 2018 we included two new key matters of our audit. "Accounting for settlement mechanisms included concession contracts" is a key matter because there is uncertainty about the settlement with concession grantors in the United Kingdom. "Change in accounting policies relating to defined benefit pension plans in the United Kingdom" is a key matter due to both the complexity and the impact on the results.

For the audit of the financial statements we identified the following key audit matters:

Revenue recognition

Key audit matter

How our audit addressed the matter

Key observations

Revenue of € 5.9 billion from passenger services is included in the account “Revenue”. These passenger revenues include revenues out of the sales of various ticket types entitling their holder to transport as well as, government contributions.

The diversity in ticket types, combined with the high volume of transactions, require high standards of reliability and continuity of transaction processing systems in order to guarantee that individual transactions will result in correct and complete revenue recognition.

The disclosures relating to revenue recognition with regard to passenger services are included in note 1 of the financial statements.

Our activities include the assessment of internal controls and the IT environment, performing data analysis procedures such as trend analyses and inspection of manual journal entries, performing partial observations on correct and complete transaction processing, and a review of management’s estimates with regard to revenue allocation of the governmental contributions.

As a result of our procedures we note that NS has increased the quality of IT management during 2018 by following-up some of the findings reported by us in previous years.

The findings that still require attention and related recommendations have again been brought to the attention our management letter.

Reliability and continuity of the automated data processing system

Key audit matter

How our audit addressed the matter

Key observations

To a considerable extent, NS depends on its IT infrastructure for the continuity of its business operations, mainly related to the revenue recognition process.

In recent years, NS has invested in the improvement of IT hardware, systems and processes focusing on increasing the IT infrastructure effectiveness and the reliability and continuity of automated data processing.

We reviewed the reliability and continuity of the automated data processing only insofar as necessary within the scope of the audit of the financial statements. For this purpose, we included specialized IT auditors in
our audit team.

Our procedures consisted of the assessment of the developments in the IT infrastructure and testing of the internal control procedures relating to IT systems and processes.

We have highlighted the risks and recommendations we have identified and focus on improvements in this area.

We refer to the paragraph Organisation of risk management included in the NS Annual Report.

As a result of our procedures we note that NS has further increased the quality of IT management during 2018 by following-up some of the findings reported by us in previous years.

The findings that still require attention and related recommendations have again been brought to the attention in our management letter. In many areas we have been able to verify that these have been adequately followed up and resolved by NS.

We also note that NS has further improved information security in recent years.

Regarding the reliability and continuity of automated data processing we also refer to the paragraph Organisation of risk management included in the NS Annual Report.

Accounting for settlement mechanisms included concession contracts

Key audit matter

How our audit addressed the matter

Key observations

Various settlement mechanisms have been included in the concession agreements in both the Netherlands and abroad that relate to financial settlements that occur in the event of developments, such as lagging (macro) economic growth and infrastructural disruptions.

To determine the size of these settlements with the grantor, NS must make assumptions regarding the allocation to periods and other specific settlement mechanisms as included in these various concession agreements in the Netherlands and abroad.

In the United Kingdom, uncertainties have arisen in various balance sheet positions relating to those settlement mechanisms and current disputes with the grantors.

The disclosures relating to these specific settlements are included in notes 7 and 17 of the financial statements.

On the basis of the concession agreements and other source documents, we have verified the agreements that exist between NS and the various grantors.

The Management Board made an estimate of the positions as at 31 December 2018.

We have assessed the reasonableness underlying the size of the recognized settlements on the basis of underlying documentation and the conclusions of both internal and independent external advisors.

Furthermore we also tested the principles retrospectively.

We have also verified that there are no developments after the balance sheet date that have a significant impact on the estimate at the balance sheet date.

We concur with the accounting treatment of NS and refer to the disclosure of in note 7 and 17 of the financial statements.

Change in accounting policies relating to defined benefit pension plans in the United Kingdom

Key audit matter

How our audit addressed the matter

Key observations

NS en Abellio hebben een stelselwijziging doorgevoerd in de wijze waarop de pensioenlasten NS and Abellio have implemented a change in accounting policies in the manner in which the pension costs are recognized with regard to the pension schemes that apply to the various train operating companies (TOCs) in the United Kingdom.

A special feature of the pension scheme consists of the fact that the scheme offered to employees has the characteristics of a so-called defined benefit scheme, while the pension obligation entered into by the TOC is fully transferred to the new concession holder after the concession has ended.

The change relates to the manner in which the pension costs are recorded in the profit and loss account. Only the costs that are for the employer being NS and Abellio during the period they hold the concession are taken into account.

As a result, pre-tax income for 2018 increased by € 35 million and 2017 by € 25 million, with a corresponding change in the “unrealized actuarial results”. The change in accounting policy does not affect equity and cash flows.

We have audited the agreements between NS and Abellio and the various grantors on the basis of the pension agreements and other source documents.

We have assessed whether the new accounting policies are in accordance with the applicable reporting standards.

In addition, we have assessed whether there is sufficient basis for implementing a change in accounting policy in accordance with the applicable reporting standards.

We concur with NS's accounting treatment and refer to Section 1, “Change in accounting policies relating to defined benefit pension plans in the United Kingdom’” of the financial statements.

For the review of the sustainability information, we identified the following key review matter:

Progress and reliability performance indicators related to the main rail network

Key audit matter

How our audit addressed the matter

Key observations

NS measures the progress in achieving its strategy through the performance indicators related to the main rail network.

The progress of these performance indicators also forms an important part of the midterm review in 2019 and the final evaluation in 2024 regarding the extension of the franchise.

Given the relevance, we have identified this set of performance indicators as a whole as a key review matter.

As part of our procedures, we have obtained an understanding of the reporting process (including internal control measures).

We furthermore reviewed the consistency with the public definitions in the “Vervoerplan 2018” (Transport Plan 2018) and reconciled these with what was reported by NS to the Ministry of Infrastructure and Water Management.

We have reviewed the disclosures on the performance indicators as included in the section Activities in the Netherlands.

NS is working on an improvement process around the internal control of these performance indicators. NS expects that this project will still be ongoing during 2019.

In order to correctly interpret the implementation of these performance indicators, they must be read in conjunction with the definitions from the Transport Plan 2018.

We deem the disclosures of the performance indicators related to the main rail network to be sufficient.

Report on other legal and regulatory requirements

Engagement

We were engaged by the shareholder as auditor of N.V. Nederlandse Spoorwegen on September 3, 2013, as of the audit for the year 2014 and have operated as statutory auditor ever since that date.

Responsibilities

Responsibilities of management and the supervisory board

Management is responsible for the preparation and fair presentation of the financial statements in accordance with EU-IFRS and Part 9 of Book 2 of the Dutch Civil Code and for the preparation of the other information, including the management board’s report, in accordance with Part 9 of Book 2 of the Dutch Civil Code and other information as required by Part 9 of Book 2 of the Dutch Civil Code.

Management is also responsible for the preparation of reliable and adequate sustainability information in accordance with the Sustainability Reporting Standards version (option Core) of the GRI and the applied supplemental reporting criteria as disclosed in chapter “Scope and reporting criteria”  of the annual report, including the identification of the stakeholders and the determination of material issues. The choices made by management with respect to the scope of the sustainability information are included on chapter “Scope and reporting criteria”  of the annual report

Furthermore, management is responsible for such internal control as management determines is necessary to enable the preparation of the financial statements and the sustainability information that are free from material misstatement, whether due to fraud or errors.

As part of the preparation of the financial statements, management is responsible for assessing the company’s ability to continue as a going concern. Based on the financial reporting frameworks mentioned, management should prepare the financial statements using the going concern basis of accounting unless management either intends to liquidate the company or to cease operations, or has no realistic alternative but to do so. Management should disclose events and circumstances that may cast significant doubt on the company’s ability to continue as a going concern in the financial statements.

The supervisory board is responsible for overseeing the company’s (financial) reporting process.

Our responsibilities

Our responsibility is to plan and perform the assurance engagements in a manner that allows us to obtain sufficient and appropriate assurance evidence for our conclusions.

Our audit of the financial statements has been performed with a high, but not absolute, level of assurance, which means we may not have detected all material errors and fraud.

Our review of the sustainability information is aimed to obtain a limited level of assurance. The procedures performed to obtain a limited level of assurance are aimed to determine the plausibility of information and vary in nature and timing from, and are less in extent, than for a reasonable assurance engagement. The level of assurance obtained in review engagements is therefore substantially less than the assurance obtained in audit engagements.

We apply the ‘Nadere voorschriften kwaliteitssystemen’ (Regulations for Quality management systems) and accordingly maintain a comprehensive system of quality control including documented policies and procedures regarding compliance with ethical requirements, professional standards and other relevant legal and regulatory requirements.

Amsterdam, 21 February 2019

Ernst & Young Accountants LLP

Signed by J. Verhagen

Annex to the combined independent auditor’s report on the financial statements and sustainability information

  

Work performed

   
  

We have exercised professional judgment and have maintained professional scepticism throughout the assurance engagements performed by a multi-disciplinary team, in accordance with the Dutch Standards on Auditing and the Dutch assurance standards, ethical requirements and independence requirements

  

Our audit to obtain reasonable assurance about the financial statements (consolidated and corporate) included amongst others:

  

Our review to obtain limited assurance about the sustainability information included amongst others:

 

Identifying and assessing the risks of material misstatement of the financial statements, whether due to fraud or errors, designing and performing audit procedures responsive to those risks, and obtaining audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control;

 

Performing an analysis of the external environment and obtaining an understanding of relevant social themes and issues and the characteristics of the entity;

 

Obtaining an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company’s internal control;

 

Evaluating the appropriateness of the reporting criteria used, their consistent application and related disclosures in the sustainability information. This includes the evaluation of the results of the stakeholders’ dialogue and the reasonableness of estimates by management;

 

Evaluating the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management;

 

Obtaining an understanding of the reporting processes for the sustainability information, including obtaining a general understanding of internal control relevant to our review;

 

Concluding on the appropriateness of management’s use of the going concern basis of accounting, and based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the company’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the company to cease to continue as a going concern;

 

Identifying areas of the sustainability information with a higher risk of misleading or unbalanced information or material misstatements, whether due to fraud or errors. Designing and performing further procedures aimed at determining the plausibility of the sustainability information responsive to this risk analysis. These further review procedures consisted amongst others of:

  

Interviewing management responsible for the sustainability strategy, policies and results

  

Interviewing relevant staff responsible for providing the information for, carrying out internal control procedures on, and consolidating the data in the sustainability information

  

Obtaining assurance information that the sustainability information reconciles with underlying records of the company

  

Reviewing, on a limited test basis, relevant internal and external documentation

 

Evaluating the overall presentation, structure and content of the financial statements, including the disclosures;

 

Evaluating whether the estimates made in the impact analysis are reasonable, including the assumptions on which the estimates are based, which are included in the document Methodologie Impactanalyse jaarverslag 2018 on www.ns.nl/mvoberekeningen;

 

Evaluating whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.

 

Evaluating the suitability and plausibility of the external sources used in the calculations on which the impact analysis is based, which are included in the document Methodologie Impactanalyse jaarverslag 2018 on www.ns.nl/mvoberekeningen;

  

Evaluating the definitions of the performance indicators related to the main rail network in the Transport Plan 2018 as included in the Downloads on nsjaarverslag.nl/jaarverslag-2018;

  

Performing an analytical review of the data and trends submitted for consolidation at corporate level

   

 

Reconciling the relevant financial information with the financial statements;

   

 

Evaluating the consistency of the sustainability information with the information in the annual report which is not included in the scope of our review;

   

 

Evaluating the consistency of the sustainability information with the information in the annual report which is not included in the scope of our review;

   

 

Evaluating the overall presentation, structure and content of the sustainability information;

   

 

Considering whether the sustainability information as a whole, including the disclosures, reflects the purpose of the reporting criteria used

  

We have read the other information. Based on our knowledge and understanding obtained through our audit of the financial statements or otherwise, we have considered whether the other information contains material misstatements. By performing these procedures, we comply with the requirements of Part 9 of Book 2 of the Dutch Civil Code and the Dutch Standard 720. The scope of the procedures performed is substantially less than the scope of those performed in our audit of the financial statements or in our review of the sustainability information.

Because we are ultimately responsible for the opinion, we are also responsible for directing, supervising and performing the group audit. In this respect we have determined the nature and extent of the audit procedures to be carried out for group entities. Decisive were the size and/or the risk profile of the group entities or operations. On this basis, we selected group entities for which an audit or review had to be carried out on the complete set of financial information or specific items.

We communicate with the supervisory board regarding, among other matters, the planned scope and timing of the assurance procedures and significant findings, including any significant findings in internal control that we identify during our assurance engagements.

We provide the supervisory board with a statement that we have complied with relevant ethical requirements regarding independence, and to communicate with them all relationships and other matters that may reasonably be thought to bear on our independence, and where applicable, related safeguards.

From the matters communicated with the supervisory board, we determine those matters that were of most significance in the audit of the financial statements and the review of the sustainability information of the current period and are therefore the key audit and review matters. We describe these matters in our combined independent auditor’s report unless law or regulation precludes public disclosure about the matter or when, in extremely rare circumstances, not communicating the matter is in the public interest.